By Marcus Leach

UK businesses are putting their futures at risk from a disaster by failing to have a comprehensive business continuity plan in place, according to Version One.

The recent earthquake and tsunami in Japan have crystallised the worst case scenario for disaster recovery planners. Whilst the threat posed to the UK
by large-scale natural disasters is very low, events such as the 2007 London
bombings, the Buncefield oil fire and the escalating threat of flooding have
shown that UK businesses are not immune to disaster. Despite this, some
organisations are still insufficiently prepared and lack a well-structured
recovery plan.

“Although the threat of a catastrophic event is comparatively rare in the UK, in current times the risk is becoming greater than ever both in terms of natural disasters and terrorist attack. The impact of this can cause significant disruption to a business’s day-to-day operations from which many never recover from,” Julian Buck, Managing Director of Version One, said.

“Many organisations may claim to have adequate business continuity plans in place but we often find the reality is different. With the growing risk of manmade and natural disasters it is essential for organisations to formulate sensible and workable business continuity plans to cover any eventuality.”

The safe storage of business documents is a vital part of an
organisation’s business continuity plan. Having a document management and
archiving solution in place is key to this strategy.

Document management technology, which can be tightly integrated into organisations’ accounting and ERP systems, enables their inbound and outbound paper documents to be scanned and barcoded. Once in the electronic archive, all documents are securely stored and can be retrieved by drilling down through the accounting/ERP system or via a web browser.