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A driver of efficiency in all its guises, effective communication is a permanent priority of business owners.

But communication only gets better with the correct business management structures in place; this means having the right systems that integrate departments and processes, so that the business runs smoothly at every level.

In the digital age, software is, of course, the key to tapping into effective business management, with any number of solutions now available that are engineered to get everyday problems sorted out faster and smarter. However, bespoke software gives the added benefit of being tailored to a business’ needs.

Below we look in more detail at areas of a business that stand to improve through business management software, and how this positively impacts upon the organisation as a whole.

Eliminate silos

As a company grows, various departments will emerge, each of which may acquire a different software platform in order to run effectively. Accounting software will be a priority, but inventory management may function through a different application, then yet another separate platform may be used to reach out to new customers.

Development of this kind is perfectly normal and can get jobs done quickly, but it’s not so great when it comes to cross-organisational communication and general efficiency. It represents a siloed structure which is not cost-effective or helpful to business growth.

Business management software reintegrates teams to breakdown silos, by consolidating the databases of various sectors into a single technology hub which updates in real time. This immediately avoids communication errors associated with multiple copies of the same document being worked on and manually updated by various individuals or silos.

With one, reliable, bespoke, cloud-based software solution in place, employees know that the data they are using is current and available for all authorised personnel to see.

For bosses, it becomes as easy to analyse a specific area of the firm, as to draw accurate reports from across departments to make key business decisions.

Process automation

A logical step forward in the digital age, automation of habitual business tasks greatly reduces the chance of inaccuracy through human error and relieves the weight of administrative tasks.

Further down the line, automation can make huge savings, both in time and financially, freeing up workers to solve problems more creatively and intelligently.

On an everyday level, an automated workflow tool allows bosses to observe the status of tasks, such as time taken to completion, who is in charge of separate stages, process functionality and the costs involved.

Managing stock, orders and distribution becomes more efficient when automated workflow is spread throughout the business.

Improved bottom line

When outsourced to a cloud-services provider, files and documents become stored securely online which cuts out the need for printed copy and hard records of data. The space- and time-savings this creates can translate into huge sums being saved.

This far more dynamic, cost-friendly environment also bypasses the need for firms to procure, deploy and service their own in-house IT infrastructures.

Once development costs have been taken care of, companies will enjoy a fall in operational and staffing expenditure which can be redirected into business growth where it matters most.

Safe growth

A primary benefit of cloud-based management software is scalability. The cloud environment is inherently flexible, allowing business owners to easily up or downsize computing according to requirements, and without having to go through expensive and potentially disruptive changes to in-house IT infrastructures.

Furthermore, providers take care of optimising and maintaining cloud-based software systems, taking pressure off individual business owners, who can rest assured that their company data is held securely.

“A business is only ever as good as its systems,” says Nick Thompson, Managing Director at DCSL Software. “Systems and processes make up the engine that allows a company to scale up, improve productivity and become more profitable. This is why business management software is such an important area to invest in.”

In recent years, organisations have become more aware on the benefits of centralising their data and processing information, and use it to make better decisions. It’s become more widely understood that the collective analytics and knowledge that a business generates can be a powerful key to growth. “What we’re seeing more of now,” Nick continues, “is that companies want to not only track and manage their performance, but they want to do it in a way that is perfectly tailored to their organisation. If they invest in business management software, they will want a solution that does exactly what they want it to do. Sometimes it’s about creating system integrations to help gather the right data from the right place, and sometimes it’s about building a custom application that will cover every aspect of their operation. We all generate so much data now, even in smaller businesses, and those who learn to harness that data in the smartest way are the ones who are going to have the competitive advantage.”

The intelligent approach

All modern businesses are trying to grow through digital transformation, but the vast majority are being held back in some way by disparate applications, siloed working and inefficient processes.

Bespoke business management software comes as a timely solution; by enabling firms to eradicate delays, process malfunctions and growing pains, an integrated platform will futureproof your organisation so that you can focus on what matters most.

 

By Stephen White, Amplified Business Content