10/07/2015

By Thomas Villeneuve, CEO and Founder of Weroom.com


I have been running my own business for 3 years, and to those looking to start their own, I would recommend they seek as much professional advice as they can, and take on board all the advice, hints and tips offered to them.

Use handy tools and apps

I use a wide range of tools and apps to help simplify my life and make the daily processes of work easier. Apple’s Airmail, for instance, allows me to see all emails, attachments, starred messages and conversations from a particular sender through a series of handy icons, without having to sift through endless email chains. It’s a great way to organise your inbox, without having to physically manage it yourself.

Slack provides similar functionality, particularly its smart notification system, which means I don’t get overwhelmed with messages and – more relevantly – don’t miss the important stuff. It’s also a great way to communicate with co-workers and employees around the office. We are a young company, and so keeping that sociable element is so important for us. The web app works well across all platforms and devices, so it is very convenient.

My working day usually consists of meeting after meeting, as any entrepreneur will appreciate! The Sunrise app is the perfect aid for anyone looking for a great pocket calendar assistant. It has a really user friendly interface and is easy to navigate and connects with all major calendar services, so I always know when and where I need to be at my next meeting.

A typical side-effect of countless meetings is a need to often work late, which is why f.lux is the perfect app for any night owls like me. It makes the colour of your computer's display adapt to the time of day, warm at night and sunlight during the day, which is a great service for tired eyes.

Utilise online services for life chores

Life chores often get in the way of your working life. Try and maximise your time by using online services to make your life easier, such as using Ocado to order your food and grocery shopping.

Prioritising workloads

Always prioritise your workload, but if it’s something quick that can be done in five minutes or less, then do it straight away. You can then tick it off the list and not have that uncomfortable moment a week later when you realise you forgot all about it.

Everything is important, but not everything is urgent. Apply the ‘Eisenhower time management’ method to your tasks to help you prioritise between important and urgent, and manage your day more effectively.

Set Aside Specific Times to Read and Respond to Emails

Productivity is the key to any good work routine and the greatest challenge for anyone is how to maximise it. I receive hundreds of emails every day, which can often get in the way of whatever else it is you have to do. Do limit the distractions from emails throughout the day, read and reply in 30 minute intervals, not every two minutes.

Take Control

You cannot totally control what happens to you, what you can control is how you react to them. This makes me realise that I am responsible for my destiny and makes me more accountable for my action