By Mark Balance, Managing Director, Schedule it
The immense technological innovation of the past decade has shown the business world the power of analysing digitised data, which can open a manager's eyes to a great deal of possibilities for improving efficiency and minimising costs.
In the past, mountains of paperwork and decentralised scheduling methods made record-keeping and scheduling a nightmare, especially for larger companies. Even if information was recorded meticulously, it took highly organized and motivated people to keep track of it all and to double-check their calculations. This inefficiency made it inevitable for useful information and valuable analysis to fall through the cracks, and with it, missed opportunities for improving productivity.
Today, the dynamics are different, and it's possible to keep track of all your employee and resource events with intuitive resource scheduling software that improves and builds on itself all the time. The latest software updates and iterations up the ante on traditional spreadsheets; expressing your company data in colourful, vibrant graphics that don't just look pretty, but can give you priceless insight into your operations, your staff, and your customers. But the beauty of intelligently designed scheduling software of today goes even further... It can give you insights that don't just lower costs or increase revenue, but spurs collaboration among your personnel and can help your company innovate with more creative efficiency.
Let's consider the following advantages of contemporary resource scheduling software, and how it's become an indispensable tool for business — not just a glorified calendar.
1 - Resource scheduling software eliminates the guesswork in schedule-keeping. We all know that when our daily schedule is mapped out by the hour, or even the minute, our productivity increases. Vague, amorphous scheduling results in decreased motivation and accomplishment. The advanced software capabilities of today make it easy to assign specific tasks, manage ongoing projects, and form realistic expectations about employee-specific or company-wide goals.
A complete resource, customer, and client database is at your fingertips, all integrated into one comprehensive interface. This lets employees focus on their work, instead of sorting out confusion that so often creates feelings of annoyance among staff. Giving people predictability makes their job easier, and a better attitude almost always results in more creativity and higher quality work.
2 - Today's resource scheduling software makes it possible to chart company progress over time, with an easy to understand interface. Gone are the days when you had to make a picture in your head using the data from multiple sprawling spreadsheets. Resource software can quickly organise pertinent data into usable graphs and structured time maps, and makes it possible to know your business like never before.
Resource scheduling software tells the complete story of your company and employees. Easy to understand visual data, paired with a creative managerial mind can do wonders not just for improving efficiency, but for finding creative, scalable solutions to operational problems.
3 - Excellent resource software is better for the customer. It becomes possible to easily record and access specific customer requests and characteristics. Customers will appreciate the increased attention to detail, and instantaneous availability reports and auditing functions make it possible for managers to give the customer a perfectly accurate picture of what to expect on the next project.
The result will be better, longer relationships with your best customers that ultimately lead to more revenue. Even more importantly, understanding dynamics of your customers' needs by analysing previous projects may help you come up with innovative ideas for new add-on products that can improve your company's bottom line.