Neil Bramley, from Toshiba, gives tips to employees on how to ensure their devices are ready for the summer

Neil Bramley, B2B Client Solutions Business Unit Director at Toshiba Northern Europe, shares four simple 'good habits' for organisations to employ in order to improve the performance of business devices. By keeping your device running smoothly, safely and efficiently as the summer holiday season continues, you can maximise your time out of the office and soak up the sun!

Do a memory ‘detox’Is your office PC slower than usual? To optimise system performance, it’s essential to erase unneeded data and redundant programs in order to properly benefit from a computer’s full memory capacity. Browser history and downloads, cookies that are installed automatically after visiting almost any site, and multiple versions of the same file also result in speed loss. It is key to achieving a device’s optimum performance that excess files are deleted at regular intervals; this is a simple and fast operation that can be performed by everyone, avoiding any unnecessary contacting of the office IT team for assurance.

Put your hard drive on a dietData fragmentation, i.e. the scattered and inefficient storage of originally related files, takes up a lot of space on hard disks because unused ‘gaps’ remain. Using a defragmenter programme, however, can solve this problem: data can be reorganised on the hard disk so that memory capacity is at an optimal level, thereby increasing storage space and improving PC performance.

Remember your ‘SPF’ (security protection factor)

To protect the vast amounts of business-critical and confidential data handled on a daily basis, device security needs to be just as much of a priority for employees as it is for their employers. Indeed, current Gartner findings show that the planned IOT security spend is expected to grow to $ 547 million (about € 514 million) by 2018. Today’s business-class devices are built to provide the tools to assist with data defence, such as biometric fingerprint sensors, IR cameras and encryption, without compromising on the capabilities required to handle the demands of today’s mobile worker – so use them! Since people are the weakest link in any security chain, workers must remain vigilant in their behaviour, too. When on the move, employees are a particular threat to security as they are more likely to ignore IT protocol when accessing sensitive files away from the office and are also more likely to lose a device on the train, for example.

Lock up your ‘home’ while on holiday

Mobile zero client solutions, such as Toshiba Mobile Zero Client, are an indispensable ally when it comes to removing the threats of mobile working: with no operating system or hard drive, you can access your virtual desktop both at work and at home without the data being archived locally – so nothing is left out ‘at home’ to tempt anyone to break in. All features and data are available through a cloud-based virtual desktop infrastructure, eliminating the risk of malicious infection and reducing the possibility of data being compromised – thereby ‘locking out’ the thief if the laptop is lost or stolen. Such solutions have become even more important as European businesses strive to become compliant with the new General Data Protection Regulation (GDPR) coming into force in 2018: never has it been more important for organisations to identify ways to best manage their data.

GDPR Summit London is taking place on January 30th. The event is a one-day deep-dive event that will explore the effects of the General Data Protection Regulation on business critical processes.