By Ben Simmons
The Information Commissioner's Office (ICO) has served monetary penalties totalling £180,000 to two councils for failing to keep highly sensitive information about the welfare of children secure.
These latest penalties bring the total amount served by the ICO to organisations found in serious breach of the Data Protection Act to over one million pounds.
Croydon Council has been handed a penalty of £100,000 after a bag containing papers relating to the care of a child sex abuse victim was stolen from a London pub. Norfolk County Council has been served with an £80,000 penalty for disclosing information about allegations against a parent and the welfare of their child to the wrong recipient.
“We appreciate that people working in roles where they handle sensitive information will — like all of us - sometimes have their bags stolen,” says Stephen Eckersley, Head of Enforcement. “However, this highly personal information needn’t have been compromised at all if Croydon Council had appropriate security measures in place.
“One of the most basic rules when disclosing highly sensitive information is to check and then double check that it is going to the right recipient. Norfolk County Council failed to have a system for this and also did not monitor whether staff had completed data protection training.
“While both councils acted swiftly to inform the people involved and have since taken remedial action, this does not excuse the fact that vulnerable children and their families should never have been put in this situation.”
The Croydon Council breach — which happened in April 2011 — occurred when an unlocked bag belonging to a social worker was stolen from a London pub. The worker was taking papers, including information about the sexual abuse of a child and six other people connected to a court hearing, home for use at a meeting the following day. The bag and its contents have never been recovered.
The ICO’s investigation found that while Croydon Council did have data protection guidance available at the time of the theft, it was not actively communicated to staff and the council had failed to monitor whether it had been read and understood. The council’s policy on data security was also inadequate and did not stipulate how sensitive information should be kept secure when taken outside of the office.
The Norfolk County Council breach — which also occurred in April 2011 — happened when a social worker inadvertently wrote the wrong address on a report and hand delivered it to the intended recipient’s next door neighbour. The report contained confidential and highly sensitive personal data about a child’s emotional and physical wellbeing, together with other personal information.
The ICO’s investigation found that the social worker had not completed mandatory data protection training and that the council did not have a system in place for checking whether training had been completed. The council also did not have a peer-checking process to ensure that sensitive information was being sent to the correct recipient.
Both councils have taken remedial action as a result of the breaches and will now ensure that effective data protection measures are put in place.
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