By Marielena Sabatier, CEO, Inspiring Potential
The BBC have recently announced that they have replaced staff appraisals with performance development reviews. Instead of staff being appraised by their manager, these reviews will enable staff and managers to have an ‘honest two-way conversation’ with each other.
The idea behind the change is that these conversations shouldn’t be just about one person ‘appraising’ the other’s performance. Instead the performance development review should provide an opportunity to discuss a person’s role and career ambitions and development, as well as receiving feedback on their work over the past year. Whilst some critics have mocked this move, the focus on feedback and development is really important. Everyone needs feedback in a business – from the leaders to the most junior members of the team. In fact it could be argued that the BBC should have taken their performance development reviews one step further to enable employees to give feedback to their managers.
Receiving feedback and acting upon it is a vital ingredient in the development of leaders in business today. It is difficult for people to ask to be criticised and judged, but the benefits are enormous.
A recent study from leadership development firm, Zenger Folkman, found that leaders who ask for feedback are substantially more effective than leaders who don’t. Leaders who ranked in the bottom 10% in asking for feedback were rated at the 15th percentile in leadership effectiveness.
Conversely, those in the top 10% of asking for feedback from their employees, were ranked in the 86th percentile in overall leadership ability.
Asking for feedback can give leaders insight into their blind spots, ensuring greater self-awareness and a deeper understanding of how they need to improve their performance.
However, it seems that few people really know how to react to the feedback they are given. The reasons for this are often down to fear of not being good enough or having low self-confidence. If someone has gone for a big promotion only to be rejected, do they really want to know why they didn’t get the job?
However, if executives find out where they went wrong they can use the information to do better next time. The more senior a person is, the more important it is for them to ask for feedback, because people don’t tend to offer it to them freely. Senior executives need to ask the person providing the feedback what they could have done differently. This will not only show they are confident and open, but most importantly, willing to learn from their experiences.
It is important for business leaders to be curious and not take feedback too personally or be defensive about it. Being curious and wondering how others perceive them is a good way to learn – even if it doesn’t resonate with their own views. They could always validate the feedback by asking for second opinions from other people which will help them understand if it is a universal perspective or the opinion of an individual.
People sometimes dismiss feedback because they don’t respect the person saying it, don’t like what they hear or it’s not in line with the view they have of themselves. However, being open to feedback, whether it is positive or negative, will enable a person to improve their self-awareness and adjust their behaviour accordingly.
A good example is a client of mine who was told she needed a new haircut.
She was understandably upset that her hairstyle could affect her chances of promotion. Initially she was angry, and refused to believe her haircut had anything to do with her performance.
She felt she had hit the glass ceiling. She reflected on the feedback and realised that she probably wasn’t behaving with confidence which made her be perceived as young. The intention of the feedback was to be helpful, they wanted her to look older and with more impact. They probably didn’t realise her lack of confidence was showing through as “youth”. Although she did not do anything about her hair or looks, she decided to behave in a more serious manner and with more confidence. Sometimes it's important to look beyond the comment, and understand the overall message.
Often people don't like giving feedback because they fear they may hurt or upset the person receiving it. In anonymous written feedback, people tend to be more honest as they are further removed from the situation.
Similarly, if people request written feedback they will have more time to consider what questions to ask. Face to face it may be more difficult to be "curious" without being defensive; however, it gives the opportunity to ask qualifying or clarifying questions straightaway.
One way leaders can maximise the potential of face to face feedback is to give the person conducting the review the questions in advance to give them time to think them over properly. The questions should not be vague but targeted at relevant areas such as, ‘What’s one thing I can do to improve X?’
It is worth bearing in mind that asking for feedback is only useful if executives plan to work on any areas for improvement highlighted. Further feedback sessions are recommended too, to ensure the self-improvement measures put in place have been successful a few months further down the line.
Adobe, a company of 11,000 employees, has gone further than the BBC’s recent changes to their appraisal system. Adobe believes so strongly in the importance of feedback that it has replaced its traditional performance management system with a new simple but effective process.
Either an employee or a manager may request a “check in” every three months. Before the meeting occurs a group of employees provides feedback on the employee’s performance.
The results form the basis of a conversation about performance improvement and the goal is to make coaching and developing a continuous, collaborative process between managers and employees. Since rolling out the new approach worldwide Adobe has experienced a 30% reduction in people leaving of their own accord.
Being able to ask for honest feedback is one of the hallmarks of a great leader. Whether choosing to adopt an official ‘check in’ system like Adobe’s or taking a more ad hoc approach, feedback is an important tool in enabling leaders to be successful in their roles.