Preparing for the implementation of new software should be done carefully and wisely, although more often than not this is not the case. Integrating new enterprise software into a company’s infrastructure requires precise definition of business needs and methodology in order to ensure the project’s success.
The COO could demand software to comply with a new regulation, the company accountant might ask for a simpler pay system or the sales manager could ask for a new CRM system that tracks customer behaviour. Requirements such as these often provide a catalyst for a company to invest in additional software- whether it be it a new module for an existing system or an entirely new enterprise resource planning (ERP) program.
The following are some of the most common mistakes organisations should look to avoid making when choosing software:
- Software is purchased without taking into account long-term needs such as growth in the number of employees, of operations and the number of work stations
- Failing, at the onset of the project, to set budget limitations reflecting the organisation’s needs
- The new program doesn’t support business objectives
- Purchasing of software that doesn’t communicate with other programs used in the organisation
- Choosing a well-known software brand that might not fit the needs of your company just “to be on the safe side.”
- Cutting out employee training in order to save money (or time…)
- Buying an unknown program
- Refusing to adopt cloud computing
Choosing not to adopt cloud computing can often result in continuous server maintenance tasks and backups in addition to risks of server failure. Consider using the cloud to save backup time and free up server storage space.
- Choosing an old and well-known program even if it’s at the end of its lifecycle
By Andres Richter, CEO, Priority Software