27/04/2015

By Printerland.co.uk, the largest independent reseller of printers and consumables in the UK


Whether you’re looking to cut the office’s overheads or trying to comply with new corporate environmental standards – reducing your printer footprint can have significant financial and green benefits.

Here are seven ways to quickly and efficiently reduce your printer footprint without compromising the quality of printed output.

Invest in a Workhorse

Two printers may be better than one when trying to cut the energy consumption costs of printing, copying and scanning. If your office requires a printer for a number of different tasks from the creation of black and white reports to large high-definition marketing copy prints – printers dedicated to specific tasks could be preferable.
Whilst a high quality print will be necessary for the more detailed work, it will probably consume excessive energy and ink when completing simpler tasks. Investing in simpler, more cost-effective workhorse can help you cut overheads when printing, scanning and copying simple, black and white text pages.

Eco-Friendly Printer Choice

When choosing an office printer, consider investing in an eco-friendly product. There are a number of features which quickly signify whether a printer is environmentally-friendly and energy conscious – Blue Angel and Energy Star ratings are independent accreditations awarded only to printers which meet strict green standards.

Invest in Solid Inks

Solid ink printers can help reduce the volume of wasted ink and the amount of discard packaging. The solid nature of this form of ink reduces the necessity for an outer casing and excessive packaging – leading to potentially lower waste. The number of printers which utilise solid ink technology continues to grow – melting the block of ink within the machine before applying it to the paper.

Standardised Text Selection

Setting a font and text size to help reduce the amount of ink used may seem like pedantry, but making an ink-conservative font such as Century Gothic the standard throughout the office could save a significant amount of ink (and money) throughout the year. The industry standard font, Arial, is quite profligate with ink – so a switch could lead to a significant reduction in consumption.

Rather than encouraging the staff to try and remember to change the font every time they open a new document, this guide can help you set a new standard ink – effortlessly reducing ink consumption.

Set Duplex Printing and Copying

Immediately halving the number of sheets of paper used during print and copy jobs – duplex (or double-sided) printing significantly reduced paper consumption. In a large office environment with heavy reliance on printed and copied output, this reduced consumption of paper could lead to significant savings in the short and long term.

Instilling a Positive Print Culture

Whilst you can control certain aspects of the office’s printed output and printing culture, it is important every member of the team is pulling in the same direction. Encourage a culture in which all members of the team check and double-check all work they send to the printer – using Print Preview tools to determine how the print will appear. This is just as important when printing from web or email as when printing from documents – to protect against printing full websites or email conversations when only a small section is required.

Increased Electronic Sharing

Improved cloud sharing storage and security is allowing some jobs which were traditionally completed with the aid of a printer to go completely electronic. Cloud sharing tools such as Dropbox and OneDrive make it easier for users to store important documents and allow authorised colleagues, partners and clients to access permitted areas.

Removing energy, paper and ink costs – cloud storage can help significantly reduce an office’s printer footprint.